2021 NDCA National Dance Coaches Conference FAQs

NDCA National Dance Coaches Conference 

May 13 – 15, 2021 in Nashville  

Mark your calendar!

Below are some of our frequently asked questions about the 2021 NDCA National Dance Coaches Conference. Please email info@nationaldancecoaches.org if you have any other questions.


Inn at Opryland

2401 Music Valley Drive

Nashville, Tennessee 37214

Room Rate: $149/night

A group room block has been reserved starting Wednesday, May 13 through Monday, May 18.

Guests may book a room by:

  1. Calling the Reservations Center at 1-800-901-4211 and mention NDCA Conference – National Dance Coaches Association Room Block.
  1. Clicking on the link below to be directed to the Opryland webpage.

Inn at Opryland – NDCA Conference Block

Last Day to Book: Monday, April 13, 2020. After this date, any unused rooms in the block will be released and the link will no longer be active.

Hotel Deposit & Cancellation Policy

A credit card is required at the time of reservation in order to hold the room. The hotel does NOT charge a deposit.

The cancellation policy is 72 hours prior to arrival. Cancellations within 72 hours of arrival will forfeit 1 night Room & Tax.

What amenities can I expect at the hotel?

Full service Starbucks in the Atrium Cafe open until 10:30am daily, fitness center, free Wifi in rooms, free parking, Opry Backstage Grill with live entertainment, beautiful indoor pool.

How much does it cost to park on-site?

The Inn at Opryland has complimentary on-site parking for hotel guests.

What time is check-in/check-out?

Check-in: 4:00 PM

Check-out: 12:00 PM


What fun things are there to do/see while I’m in Nashville? 

No trip to Nashville would be complete without a trip to Broadway Street downtown! Blocks and blocks of restaurants, bars, live music, museums and boot stores. Nashville is loaded with Civil War history, mansions, museums and rich culture. Check out www.visitmusiccity.com for tons of information on other “must see” sites in Nashville.


How far is the hotel from the airport?

The hotel is about 8.4 miles from the BNA airport. It is about a 12-15 minute drive.

Is there a shuttle to/from the airport? 

There is a hotel shuttle from/to the airport and costs $35 round trip. You can arrange it through the hotel.

How can I get downtown to Broadway Street? 

An Uber ride downtown is about $13. The hotel has a shuttle that goes downtown and a 1-day pass is $20 or 3-days is $40. It runs every hour from the hotel lobby and the last shuttle leaving downtown stops at 10:30pm.


Sites and Shopping

You can walk or take a free hotel shuttle to several fun sites near the hotel including the Gaylord Resort & Golf Course, Opryland, Opryland Museum, Andrew Johnson Historical House, Opry Mills Mall and multiple restaurants.  For a more extensive list, check out this page on our website:  https://nationaldancecoaches.org/conference/conference-accommodations/

Restaurants near the hotel

There is a full service Starbucks (with food) in the Atrium Cafe in the middle of the hotel. The Opry Backstage Grill is located in the lobby area of the hotel. Within a few blocks we can find Cracker Barrel, Bob Evans, McDonalds, Shoney’s, Nashville Palace, Coney Fork and more restaurants. Walk or take the free shuttle over to multiple restaurants in the Opry Mills Mall including TGIFs, Bob’s Macaroni Grill, Chilis, The Rainforest Cafe, The Aquarium Restaurant and many more. For a more high end experience, we suggest the restaurants at the Gaylord Resort across the street.


What should I wear?

For the conference, plan to wear casual clothing. Most of us have clothing in which we can also move, in case we all of a sudden feel the need to sit on the floor and get a good stretch in seconde position (which by the way is totally acceptable). During breakout sessions, we offer movement classes where you can participate or just take notes.  Don’t miss the morning energizer classes as well. Yes, wearing yoga pants is actually encouraged so you can MOVE comfortably!

For the Gala this year, plan to step it up and dress it up – no prom dresses and tuxes, but wear something fun. We’re in Nashville so plan to #JustDanceYall! The Gala is included in your conference fee, so don’t plan to skip! If you are planning a late night out – well, that outfit is on your own.  When packing think COMFORT during the day and FUN at night!

What meals are included with my registration?

Coffee and a grab-and-go style breakfast will be offered on Friday & Saturday mornings. Appetizers and dinner will be provided at the cocktail hour and awards gala on Friday evening. Boxed lunch will be provided on Saturday.

What happens at the gala?

  • One of the purposes of the NDCA is to honor professionals in the dance team industry.  At the gala, we award:
    • Coaches with Service Pins for milestone coaching years (5, 10, 15, etc.)
    • High School Coach of the Year
    • College Coach of the Year
    • All Star Coach of the Year
    • Contributor of the Year (for Associate Members)
    • Hall of Fame Recipients
  • We eat delicious food and have beverages.
  • We have some sort of dancing/fun.  Bring some good dancing shoes this year for LINE DANCING!
  • New this year:  The presentations will be much shorter and there is no keynote speaker.  We are keeping the focus on celebrating.  No heavy thinking!

How do the awards work?

Coach of the Year and Contributor of the Year are voted on by NDCA membership. Coaches vote for each other only in their category (i.e. high school, college, all-star, associate member).  Voting is held the last two weeks of March electronically.  Winners are announced at the gala.  Anyone can nominate an “of the Year,” including dancers, administrators, parents, etc.  The nomination forms and requirements are located on our website under the NEWS tab.  Nominations are due by December 31.

Hall of Fame nominations are also accepted on the website:  https://nationaldancecoaches.org/in-the-news/hall-of-fame-information/  Hall of Fame members are awarded to people who have made a profound and lasting impact on the world of dance team.  Recipients are selected by a panel of NDCA members who represent each of the membership types.  Nominations are due December 31.

Can I bring a guest to the awards gala?

Yes. Guest gala tickets are available for purchase at $125/ticket.

What is the refund policy?

50% of conference fees will be refunded if canceled by 4/15/20. You may also choose to cancel and apply any fees paid to the 2021 conference fees. After 4/15/20, you may cancel, but registration fees will only be able to be applied to the 2021 conference fees. Please note that Eventbrite fees are non-refundable.


What types of sessions/classes will be included at the 2020 conference in Nashville?

We’ll be offering a wide variety of educational classes, movement classes, panels, keynote speakers, etc. Whether you are brand new to coaching, a seasoned veteran, or interested in judging, we have something for you. To satisfy a spectrum of needs and interests, we will provide an exciting mix of classes during every breakout session. We are featuring a variety of topics addressing mental aspects, coaching methods, injury prevention, and Legal/marketing insights. Our schedule is planned to cover the hottest dance team topics and to provide you with valuable information to take home with you. Learn it today, use it tomorrow!

I am interested in credentialing classes. How and when do I attend?

  • The Coaching Credentials for Gold and Silver NDCA members will be offered on Thursday, 5/14.
  • Dance Safety Credentialing for Gold NDCA members will be offered on Thursday, 5/14.
  • NDCA Judging Credentials course series for Judge NDCA members will be offered on Friday, 5/15 and Saturday, 5/16.

Please note, you must be registered for the appropriate membership level in order to attend credential classes at the conference. If you are interested in upgrading your membership to take advantage of our credentialing opportunities, please email treasurer@nationaldancecoaches.org.

How many total continuing education clock hours can I earn by attending the full conference?

Coaches attending all of the available classes offered on Thursday, Friday and Saturday can earn up to 12 clock hours of continuing education. There are additional hours available for participating in Credentialing courses.

How many additional clock hours are available through Credentialing Courses?

The Level 1 Dance Safety Credential provides a total of 3 hours. Coaching Credentials, Levels 1 & 2, both provide 3 hours. Level 1 Judging Credential  provides 6 hours; Level 2 Judging Credential provides 3 hours, and Level 3 Judging Credential  provides 1 hour.

Will there be Certificates of Participation issued?

Yes, there will be Certificates of Participation for attendees of the conference and will include your total clock hours. All Credentialing Certificates are issued separately.


Who can attend the Judging Credential classes at the conference?

Anyone from the beginner judge, veteran judge and coaches wanting to learn more or credential can take the series of NDCA Judging Credential classes.

Which classes will be offered at conference this year?

Proficient Level 1:

  • Introduction to Proficient Level Judging
  • Giving Feedback
  • Separating Artistic and Technical
  • Credential Review

Advanced Level 2:

  • Introduction to Advanced Level 2
  • Advanced Level Scoring Lab
  • Credential Review

High Level 3:

  • Introduction to High Level 3 Discussion Group

Can I make up some of the judging classes later if I see another session at the conference that I would like to take instead?

Yes. All judging classes are repeated online and at some state associations conferences each year. Online classes usually run in the fall and early winter. You won’t be able to finish and fully credential at the conference if you skip a class, but you will be able to complete the course series soon after online. Keep in mind, online classes cost $25 per class whereas conference classes are included in the conference fees.

Will Judges receive special awards this year?

Yes, Judge members will receive service year pins.

Do Judges classes cost extra? 

No, all in seat classes are included with the cost of membership.

Will Judges be able to become fully credentialed at the conference?

Yes, Judges will have a chance to attend a session to complete their credentialing process at the conference.

Can coach members take the judging classes?

Yes, classes at the conference are open enrollment. Coaches can sit in on the judges classes even if they aren’t interested in becoming credentialed.